DIR 3 KYC Online

Every aspiring or existing company director requires a unique Director Identification Number (DIN) in the digital age. Previously, obtaining DIN only required an application in eForm DIR-3. However, the Ministry of Corporate Affairs (MCA) now mandates that all directors with a DIN must annually submit their KYC details through eForm DIR-3 KYC. Stay compliant with MCA's registry updates.

As per the recent Ministry of Corporate Affairs (MCA) announcement, directors who were allocated a Director Identification Number (DIN) on or before March 31, 2018, must submit their KYC details to the MCA. This requirement also applies to disqualified directors.

Starting from the financial year 2019-20, it is mandatory for directors who have been allotted a DIN by the end of the financial year and have an approved status to file form DIR-3 KYC before September 30 of the immediately following financial year.

For instance, for the financial year 2021-22, directors with a DIN or Director Partner Identification Number (DPIN) and directors allocated a DIN/DPIN by March 31, 2022, must file the eForm DIR-3 KYC before September 30, 2022. 

• Directors must provide their unique personal mobile number and email address when filing the eForm, which will be verified via OTP (one-time password).
• Directors are required to use their own digital signature when submitting the eForm.
• To ensure accurate and complete information, the eForm should be certified by a practicing Chartered Accountant, Company Secretary, or Cost and Management Accountant.

If a director fails to file the e-Form on the MCA 21 portal by September 30, their DIN will be marked as 'Deactivated due to Non-filing of DIR-3 KYC' by the department. To reactivate the DIN in the future, the director can file the missed eForm DIR-3 KYC and pay a late fee of ₹5,000. This fee becomes payable on or after September 30 of the year in which the eForm DIR-3 needs to be filed. Directors must file this form annually. Stay compliant to avoid deactivation and late fees.

When filing your DIR-3 KYC form, you will require the following documents:

• Details of Nationality and Citizenship, including gender and date of birth.
• Permanent Account Number (PAN).
• Voter's Identity card.
• Passport (mandatory for foreign nationals holding a DIN).
• Driving License.
• Aadhaar card.
• Personal Mobile and Personal Email Addresses.
• Residential address.
   

In addition to the items listed earlier, please have the following prepared:

• Digital signature of the individual filing the form (applicant).
• Attestation of the mentioned documents by practicing professionals like CA, CS, or Cost Accountants. For Foreign Nationals, the documents must be attested by the prescribed authority.
• A declaration provided by the applicant, duly attested by practicing professionals.

Ensure these requirements are fulfilled for a successful filing process.

1. Download form
   1. The first step would be to download the form from the MCA website.
2. Provide DIN details
   1. To complete the KYC form, the individual/director must provide their DIN with an 'Approved' status. Directors whose DIN has been deactivated for non-filing of KYC can still submit the form after the due date, subject to payment of late filing fees. Stay compliant by fulfilling the necessary requirements.
3. Enter Relevant Details in the DIR- 3 KYC Form
   1. Name and relevant credentials: Enter the applicant's first and last names, which must match the PAN. Avoid acronyms, short forms, and single alphabets. The address will be verified with the PAN database.
   2. Nationality: Declare your nationality. Foreign nationals serving as company directors should select the nationality as mentioned in their passport.
   3. Declaration of age: Enter the date of birth in DD/MM/YYYY format. The applicant must be at least 18 years old when filling out the application.
   4. Address: Provide your permanent residential address, ensuring it matches the proof of address attached. Foreign pin codes can be entered only if "NA" is selected as the state. If the present residential address differs from the permanent address, enter the present residential address as well.
   5. Verification of PAN: Declare your Permanent Account Number (PAN) and click the "Verify income-tax PAN" button. The system will validate the details against the PAN card number. The PAN mentioned in the form and the DSC must match for successful validation. Foreign nationals without a PAN should ensure that the name on the form matches the name in the DSC.
   6. Updating Contact Details and OTP Verification: Enter your personal mobile number, which will be verified with an OTP. Country codes other than +91/91/0 are allowed only for non-residents of India. Provide your personal email ID, which will also be verified with an OTP. Click the "Generate OTP" button to receive separate OTPs on your mobile number and email ID.
4. Documents to be attached:
   1. Proof of Permanent address.
   2. Conditional attachments.
   3. Copy of Aadhaar Card.
   4. Copy of Passport.
   5. Proof of present address.
      Note: Any other optional attachments should be digitally signed by the applicant.Please ensure all documents are properly attested and uploaded for a complete application.
5. E-Form Certification
   1. Ensure the eForm is digitally signed by a practicing Chartered Accountant, Cost Accountant, or Company Secretary. Enter the details of the practicing professional and attach their digital signature.
   2. After carefully proofreading, click the 'Submit' button.

Make sure to follow these steps for successful submission
 

SRN Generation

Once the eForm DIR-3 KYC is successfully submitted, a unique SRN (Service Request Number) will be generated for the user. This SRN will serve as a reference for any future correspondence with the MCA (Ministry of Corporate Affairs).

Keep the SRN handy for all future interactions with the MCA.
 

Email communication

Upon successful submission of the eForm DIR-3 KYC, an email confirming the receipt and approval of the form will be sent to the applicant's personal email ID. Once this approval email is received, the filing process for eForm DIR-3 KYC is considered complete.

Keep an eye on your email inbox for confirmation and ensure the process is finalized.