ROC Search Report Online

The ROC Search Report is a valuable resource bank that stakeholders use to assess a company's records. It involves thoroughly examining the Registrar of Companies documents prepared by qualified professionals like CS, CA, and CWA. By providing vital information, the report facilitates informed decision-making for investors and helps banks evaluate credit applicants effortlessly. Access this insightful tool to streamline your assessment process and make well-informed decisions.

The Registrar of Companies (ROC) is designated under Section 609 of the Companies Act, 2013 in different states to fulfill various responsibilities, including company registration. Operating in compliance with the Companies Act, 2013, each ROC is responsible for maintaining a registry of records containing information about registered entities. As per legal requirements, registered entities must submit specific documents periodically to their respective ROC. Access to these documents at the ROC can be obtained by paying the prescribed fees for inspection.

• Nature of the business
• Certificate of incorporation
• Registered capital
• Address of the company
• Details of directors
• Shareholders' details
• Accounts of the company

• The search report can be prepared either by physically visiting the ROC and vetting the documents or by inspecting the documents stored on the MCA's web portal.
• The applicant needs to submit the prescribed fee via challan for physical inspection, which should include the name of the individual seeking document inspection.
• If the challan includes the company's name, the document-seeker must have an authority letter duly signed and attested by the concerned official.
• The use of a pencil for note-making is prohibited during the manual inspection at the ROC office, while online inspection does not have this requirement.
• After successful fee submission, the applicant can explore the requested documents under the 'View Public Document' option available under the Service tab.
• Access to these documents is time-restricted, with a one-week accessibility period as per the MCA portal. Additionally, there is a daily restriction of three hours for document access once you click on the download button in the “My Workspace” on MCA Portal.

Banks often request a search report to assess a company's details before approving loans. This report provides valuable insights into the company's financial standing and its ability to make timely repayments.

A search report helps identify the history and ownership of tangible properties owned by the company, including details such as:

• Charge holders
• Hypothecation
• Mortgages created.
• These details assist banks in assessing the creditworthiness of loan applicants.

Shareholders can utilize the ROC search report to understand the company's status and gain insights into their own shareholding. This report helps shareholders make informed decisions about their investments in the company.

Individuals planning to become directors of a company can obtain a search report to familiarize themselves with the existing directors' profiles and the company's financial position.

Customers and suppliers also benefit from accessing a search report before engaging in any business dealings with the company. It allows them to assess the company's credibility and make informed decisions.